Is Your Unoptimized SAP Estate Driving Seven-
Figure Waste—and Bringing You Closer to a
Compliance Violation?
Partner with Licensing Data Solutions to help you avoid audit surprises, protect budgets, and optimize SAP license usage with precision and confidence —before auditors do it for you
Reach out today to learn how we can help you take control of your SAP licensing—minimizing
audit exposure, reclaiming value, and aligning spend with actual use.
Start Optimizing Your SAP Portfolio Today
Reduce Costs
Optimize licensing to eliminate unnecessary spending
Ensure Compliance
Avoid costly audit penalties and legal risks
Maximize ROI
Get the most value from your SAP investments
How Licensing Data Solutions Can Help
Your Organization?
We help organizations gain visibility, control costs, and ensure compliance across their SAP environment.
Assess
Comprehensive visibility into license usage and entitlements
Usage AnalysisLicense InventoryRisk Identification
Optimize
Strategic license allocation aligned with business needs
Cost ControlUser ReclassificationResource Planning
Defend
Complete audit readiness and compliance assurance
ComplianceAudit DefenseLicense ClarityWhat's Included in Our SAP License Analysis
Our comprehensive analysis covers all aspects of your SAP environment to deliver actionable insights and measurable value
Contracts Analysis
clauses specific to user access, levels and restrictions
Software entitlement data gathering
User license assignment analysis
Engines analysis
HANA Database Analysis
Indirect Access Analysis
Business Objects Analysis
SuccessFactors Analysis
Your Complete Report Deliverables
Our service culminates in these comprehensive deliverables designed to provide clear visibility and actionable recommendations
Current ‘SAP Effective Licensing Position’
Detailed SAP SLAW Engine Analysis and Optimization Position
Indirect Access DAAP Program ready document Estimation, Quantification and Optimization report
SAP LMBI (Business Objects) compliance and Optimization Report
SuccessFactors Compliance and Optimization Report
Independent recommendations for licensing, process and contracts improvements
Road map for recommended SAP license management strategy
Our GuaranteeAll deliverables are provided in editable format with comprehensive explanations and executive summaries
Our Numbers Speak for Themselves
Proven results that demonstrate our expertise and commitment to excellence in SAP licensing
Enterprise SAP
Clients
Client Savings
SAP Licensing
Experts
Years of SAP
Experience
Audit Defense
Success Rate
The LDS SAP Advantage
Expert SAP License Management to Reduce Costs and Eliminate Compliance Risks
Avoid Costly SAP Licensing Audits
Mismanaged SAP licenses can lead to massive audit penalties and compliance risks. Our experts ensure proactive audit defense with real-time tracking and remediation strategies.
Reduce SAP Licensing Costs by 15-40%
Our specialized knowledge helps identify shelfware, optimize user classifications, and align your licensing with actual usage patterns for significant cost reductions.
Protect Against Indirect Access Penalties
Third-party systems connecting to SAP can trigger massive compliance violations. We identify and mitigate these hidden risks before they become multi-million dollar problems.
Prepare for S/4HANA Migration
Our license conversion expertise ensures your transition to S/4HANA doesn't result in unexpected costs or compliance issues, protecting your long-term SAP investment.
Indirect Access / Digital Access Defense
LDS performs detailed system-to-system access analysis to identify indirect and digital usage risks before SAP does. We model SAP's Digital Access Document approach and ensure your entitlements are aligned—preventing seven- or eight-figure audit penalties.
Unlicensed third-party systems (e.g. Salesforce, web portals, IoT devices) accessing SAP data without appropriate user or document licenses.
SAP considers this chargeable and can retroactively demand licenses.
Often $1M to $50M, depending on volume and data types.
User Classification Accuracy
We validate every user against actual transaction data to eliminate misclassifications. Whether it's Limited Professional or Employee Self-Service, we ensure your licensing reflects true activity—avoiding mass reclassification by auditors.
Users assigned cheaper licenses (e.g., Employee Self-Service or Limited Professional) but performing higher-level activities (e.g., creating sales orders, managing inventory).
SAP can reclassify thousands of users to more expensive license types.
$500K to $10M+, depending on user counts and system complexity.
Shelfware & Over-Assignment Optimization
Through usage analysis and entitlement review, we uncover inactive, duplicate, or unnecessary licenses—often reducing SAP spend by 20–40% without impacting operations.
Enterprises often over-purchase licenses without aligning them to actual usage.
Millions spent annually on shelfware and inactive users.
$1M+ per year in wasted license spend.
HANA Runtime Compliance Monitoring
We assess whether your use of SAP HANA complies with runtime restrictions, and flag risks of custom applications violating license terms—mitigating multi-million dollar exposure to Full Use conversion costs.
Using SAP HANA Runtime Edition (restricted use) for custom or non-SAP applications, which requires the more expensive Full Use license.
License breach penalties, forced conversion to full licenses.
$2M-$20M, depending on usage volume.
S/4HANA Transition Licensing Strategy
LDS builds a license conversion plan aligned with your future architecture, use cases, and commercial goals—ensuring your migration to S/4HANA doesn't lock in unnecessary costs or audit liabilities.
Using SAP HANA Runtime Edition (restricted use) for custom or non-SAP applications, which requires the more expensive Full Use license.
License breach penalties, forced conversion to full licenses.
$2M-$20M, depending on usage volume.
Engine & Package Licensing Review
We examine consumption metrics for engines and packages (e.g., CRM, Payroll, WM) to ensure compliance and cost-efficiency—preventing retroactive license claims and optimizing utilization.
SAP engines (modules like CRM, WM, Payroll, etc.) are often licensed separately. Incorrect or underestimated usage can lead to severe under-licensing.
Retroactive fees, backdated license charges.
$500K to $15M, especially in large-scale implementations.
Contractual Clarity & License Positioning
We reconcile contract terms with system use and entitlement data to provide a defensible Effective License Position (ELP)—so you're fully prepared for audits, renewals, and negotiations.
Poor documentation, custom terms, or lack of centralized license data leads to misinterpretation of entitlements.
Inability to defend position during audit; reliant on SAP's interpretation.
Legal disputes, re-negotiation under SAP's terms
Audit Readiness & Defense
From license measurement to response strategy, LDS acts as your audit shield. We interpret SAP's requests, defend your position, and minimize exposure—turning potential liabilities into structured outcomes.
Enterprises fail to maintain accurate license measurement processes or license position documentation.
Audits are time-consuming, disruptive, and prone to costly findings.
Multi-million dollar settlement offers or forced purchases
Maximize Your SAP Investment with LDS End-to-End SAP License Management Framework
Our strategic framework delivers measurable results through a comprehensive, expert-led process.
SAP Measurement Planning & Technical Baseline
Phase 1
In this initial phase, we prepare your SAP environment for accurate and defensible measurement by:
Developing a Custom SAP Measurement Plan
We create a strategic measurement framework tailored to your SAP environment, establishing a baseline across all user licenses, engine consumption, and Digital Access utilization. This comprehensive analysis forms the foundation for accurate license positioning and optimization strategies.
Data Collection Readiness
LDS coordinates with your SAP Basis and infrastructure teams to extract relevant license usage data, such as:
- ✔️ Named user activity and classification
- ✔️ Engine consumption metrics (e.g., HR, Logistics, Payroll, etc.)
- ✔️ Indirect/Digital Access transaction volume
- ✔️ Historical audit outputs for cross-verification
SAP License Usage Analysis & Reconciliation
Phase 2
This critical phase allows LDS to bring the most value through deep technical and commercial insights, including detailed license analysis, entitlement mapping, and ELP Report Generation for the operating reality of license needs.
User Classification Analysis
LDS applies advanced logic to each user's transaction history to identify true activity, creating a defensible ELP that aligns license profiles with allowed use rights to prevent costly license reclassifications.
Engine License Review
Where engine licenses are based on consumption metrics, LDS reviews usage drivers against license entitlements for accuracy, ensuring measurement methods are correct and supportable.
Digital Access Estimation
LDS maps indirect systems to Digital Access documents, assessing usage data and applying SAP's nine-document model. The resulting document count provides a defensible DADP to facilitate future S/4HANA renewable conversations.
Entitlement Mapping & Reconciliation
We align historical entitlements from SAP agreements against current usage—reconciling user licenses, digital access, engines, packages, and engines.
Effective License Position (ELP) Report Generation
LDS generates a comprehensive ELP, including:
- 1. Current license position & deltas
- 2. Unused perpetual licenses for savings
- 3. Opportunities for license conversions & cost-avoidance.
