We create a strategic measurement framework tailored to your SAP environment, establishing a baseline across all user licenses, engine consumption, and Digital Access utilization. This comprehensive analysis forms the foundation for accurate license positioning and optimization strategies.

LDS coordinates with your SAP Basis and infrastructure teams to extract relevant license usage data, such as:

• ✔️ Named user activity and classification
• ✔️ Engine consumption metrics (e.g., HR, Logistics, Payroll, etc.)
• ✔️ Indirect/Digital Access transaction volume
• ✔️ Historical audit outputs for cross-verification

LDS applies advanced logic to each user's transaction history to identify true activity, creating a defensible ELP that aligns license profiles with allowed use rights to prevent costly license reclassifications.

Where engine licenses are based on consumption metrics, LDS reviews usage drivers against license entitlements for accuracy, ensuring measurement methods are correct and supportable.

LDS maps indirect systems to Digital Access documents, assessing usage data and applying SAP's nine-document model. The resulting document count provides a defensible DADP to facilitate future S/4HANA renewable conversations.

We align historical entitlements from SAP agreements against current usage—reconciling user licenses, digital access, engines, packages, and engines.

LDS generates a comprehensive ELP, including:

• 1. Current license position & deltas
• 2. Unused perpetual licenses for savings
• 3. Opportunities for license conversions & cost-avoidance.

We perform a deep dive, user-centric analysis to ensure every SAP license is allocated efficiently and in alignment with SAP’s commercial terms. Our services include:

• ✔️ User Role and Usage Profiling: By analyzing transaction-level data and role assignments, we identify users who are over-licensed or under-utilized.
• ✔️ Redundant and Inactive User Cleanup: We flag dormant accounts for deactivation or reassignment, removing hidden cost drivers.
• ✔️ License Reallocation and Consolidation: We identify opportunities to consolidate contracts and optimize the license mix.

Once we’ve optimized your SAP licenses, LDS helps you put the right rules in place to keep things under control going forward. We work with you to:

• ✔️ Set clear standards for how different user roles are licensed.
• ✔️ Put guardrails around access and usage so users don’t accidentally trigger more expensive license types.
• ✔️ Align your internal SAP usage with contract terms to avoid future compliance issues.

As SAP audits become more frequent and complex, we help you stay in control, not on the defensive. Our Audit Defense Planning includes:

• ✔️ Audit Readiness Coaching: We prepare internal stakeholders on how to manage audit interactions and respond strategically.
• ✔️ Legally Defensible License Logic: We develop and document rational, evidence-based license assignments.
• ✔️ Data Disclosure Guidance: We advise what data is appropriate to share with SAP auditors and what should be withheld.

Bill of Materials (BOM) Mapping

Your on-prem SAP setup includes a variety of user types, engines, and legacy licenses. LDS helps you make sense of it all:

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  Mapping to RISE-Eligible Products: We align your existing entitlements with SAP’s RISE-compatible cloud offerings. This helps determine what can be converted or retired, and what needs to be replaced or relicensed.

Contract Analysis & RISE Eligibility

We review your existing SAP contracts to identify how they impact your move to RISE:

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  How your maintenance agreements affect overall cloud transition costs
• 
  Where contractual terms may need to be updated or renegotiated for cloud compliance

Technical Transition Planning

RISE migration isn't just commercial—it's deeply technical. LDS supports your IT team by:

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  Assessing data migration needs and potential complexities
• 
  Mapping existing integrations and interfaces to their cloud counterparts
• 
  Developing a migration timeline that minimizes disruption to your business operations

A U.S.-based global financial services firm with 25,000+ employees and multiple business entities faced escalating SAP licensing costs and growing exposure to Indirect Access (Digital Access) risks. Fragmented contract management and decentralized user provisioning led to license duplication, underutilization, and unclear compliance posture. The internal SAM team lacked the deep SAP licensing expertise needed to interpret metrics, monitor usage patterns, or prepare for potential audits.

Licensing Data Solutions (LDS) was brought in to assess and optimize the company’s SAP estate. Our SAP specialists conducted a full entitlement reconciliation across 60+ SAP systems and performed in-depth user and engine usage analysis.

Key activities included:

• SAP license entitlement and contract normalization
• User-level analysis across SAP ECC, S/4HANA, and cloud connectors
• Identification and remediation of Digital Access risks
• Optimization of Named User classifications and removal of dormant users
• Creation of an SAP audit defense package and compliance tracking model